A custom landscaping operations platform, built in 2 weeks.
A connected system for estimates, digital proposals, project tracking, labor, inventory, purchasing and QuickBooks payment-status synchronization, for a US-based landscaping company.
A landscaping company run across three roles.
A US-based landscaping company needed one place to manage its day-to-day operations, from customer inquiries and project estimates to material purchasing, field execution and payment tracking.
Office administrators, project managers and field foremen all had to work from the same truth, with clear visibility into project costs and progress.
Three roles. One source of truth.
Each role sees what it needs, nothing more. Foremen log hours and materials from the field without seeing pricing or margin data.
Software built around how a landscaping crew actually works.
Five operational problems.
Five direct answers.
Fragmented customer and project records
Information had to move from first inquiry to an approved project without being re-entered along the way.
Customer & estimate management
Prospects, customers, configurable estimates and project history live in one connected record.
Manual estimating and proposals
Pricing had to be consistent, while internal costs and margins stayed confidential.
Online proposals & automated follow-ups
Internal cost calculations stay separate from customer-facing proposals, with e-signature, PDF generation and follow-up reminders.
Limited project cost visibility
Comparing estimated labor to actual hours mattered for spotting projects trending over budget.
Project & labor tracking
Track stages, record real labor hours, compare estimated against actual effort and flag potential overruns.
Inventory and purchasing complexity
Materials, vendor orders, project allocations and real usage lived in different places.
Inventory & purchasing
Reserve stock for approved jobs, track usage variances and raise vendor purchase orders in one flow.
Disconnected payment tracking
Payment status in QuickBooks had to appear in the operations platform without manual updates.
QuickBooks payment-status sync
Payment status is synchronized from QuickBooks and shown beside the project it belongs to.
Facing the same problems in your business?
Talk to us about a custom platformThe delivered platform,
in the real interface.
Role-based access gives administrators, office staff and foremen exactly what their job needs, nothing more.
- 01Estimates & proposals
Price the job. Win the job.
Materials, labor, optional scope and internal costing, then a clean customer-facing proposal.
Internal costs stay confidential - 02Pipeline & labor
Every proposal, in view.
A pipeline from draft to approved, with follow-ups tracked and approved work flowing straight into projects.
Follow-ups never slip - 03Inventory & orders
Materials, accounted for.
Stock levels, reorder points and vendor purchase orders connected to the projects that use them.
Allocation and usage variance - 04Project & payment status
The whole picture, one screen.
Schedule, crew, progress, materials and QuickBooks payment status attached to each job.
QuickBooks payment status
Designed and delivered in two weeks.
The completed platform established a connected workflow, from prospect and estimate approval through project execution, purchasing, labor tracking and payment-status visibility.
Delivered in two weeks
The complete platform, designed, built and delivered within two weeks.
One centralized platform
Customer, estimating, project, purchasing, inventory and labor workflows, connected.
More consistent estimating
Internal costing is separated from client-facing proposals.
Clearer operational visibility
Project progress and estimated-versus-actual labor, available to authorized users.
Less manual payment tracking
QuickBooks payment status synchronized into the platform.
Technology
behind it.
- Next.js
- TypeScript
- PostgreSQL
- Prisma
- Amazon Web Services
- Amazon S3
- AWS SES
- QuickBooks API
Role-based access control · Electronic signatures · Automated notifications · PDF generation · Inventory allocation
Have a similar operational challenge?
We build custom business software around the way your team actually works, from connected workflows and system integrations to operational dashboards and industry-specific platforms.
Client identity is withheld. Screens use synthetic business records and Intuit sandbox data. QuickBooks integration covers payment-status synchronization.